One place for the quotes, the trades, the photos, and the paperwork the bank wants.
Home building and trades · Built for a home builder · Live with the client
3
supplier quotes lined up on the same rows
14
build stages, what was planned against what happened
5
trades whose insurance dates are watched for you
Those figures describe the software, not a client business.
Where this started
What the work looked like before.
[ 01 ] Before
The cheapest quote was not the cheapest
Three suppliers price the same package three different ways. Two of them leave rows out. You find that out on site six weeks later, when the beams arrive and nobody has priced them.
[ 02 ] Before
The schedule lived in one head
A trade runs two weeks late and every date behind it is wrong. The only person who knows is the one moving them by hand, and he is standing on a job site.
[ 03 ] Before
Friday night was for paperwork
Photos on a phone, invoices in email, holdback worked out on paper, insurance dates in a drawer. Put together by hand, every month, for the lender.
What it does · 01
Three quotes, priced like for like.
buildtrack — bid comparison
| Comparison row | Bow Valley Trussquoted 12 Jun 2026valid to 31 Jul 2026 | Wheatland Framingquoted 14 Jun 2026valid to 30 Sep 2026 | Springbank Structuralquoted 15 Jun 2026valid to 15 Aug 2026 |
|---|---|---|---|
| Floor system | 24,180.00 | 22,940.00 | 23,900.00 |
| Roof trusses | 31,450.00 | 30,180.00 | 31,100.00 |
| Engineered beams | 9,060.00 | 9,140.00 | not quoted |
| Wall packages | 18,300.00 | 17,650.003 lines | 18,600.00 |
| Delivery and crane | 2,450.00 | 1,900.00 | not quoted |
| Tall wall details | 1,020.00 | 980.00 | not quoted |
| Quoted total, before GST | 86,460.00 | 82,790.00 | 73,600.00 |
| Priced back inat the cheapest competing figure | — | — | +11,940.00 |
| Adjusted total | 86,460.00 | 82,790.00Lowest adjusted | 85,540.00 |
What actually differs
- Springbank Structural did not price engineered beams, delivery and crane, or tall wall details. Priced like for like they are $2,750.00 above Wheatland Framing, not $9,190.00 below.
- Wheatland Framing split the wall package into three lines — main floor, upper floor, garage. They are compared here on one row.
- Bow Valley Truss is the only bid that includes a crane day. The other two quote delivery only.
Ask before you award
- Springbank Structural — are engineered beams excluded, or supplied by others?
- Springbank Structural — is delivery to Airdrie inside the wall package price?
- Wheatland Framing — does the tall wall allowance cover the 18 ft great room?
- Bow Valley Truss — what is the rate if a second crane day is needed?
- A row nobody priced says so. It is never shown as zero.
- A bid that runs out before the start date is flagged before you award it.
- It writes out the question to put to each supplier before you sign anything.
Every name, figure and date on these screens is invented. The layout is exactly what the software does.
What we built
One house, one page, and dates that move themselves.
Every house has one page. Where it has got to, who is on it this week, what has been signed off, what is owed and what is being held back. Nobody has to ring the office to find out.
Mark a stage finished late and every stage behind it shifts by itself. The dates set deliberately, because a truss delivery is booked or an inspector is coming, stay exactly where they were put.
The trades see their own jobs on a phone. The office sees all of it. A homeowner or a lender can be handed a page to look at with nothing on it they should not see, and the figures can be switched off on the jobs where showing them would be wrong.
Every quote on the same rows
With whatever a supplier left out priced back in, so the totals can be compared.
Dates that move themselves
Mark a stage finished late and everything behind it shifts, except the dates pinned by hand.
Photos land on the job
Taken at the site on a phone, attached to the stage they belong to, not texted to the office.
Certificates that cannot lapse quietly
Insurance and workers compensation dates are watched, so nobody starts on site with an expired one.
Draws and holdback on one ledger
What was drawn, what is being held back, and the day each holdback can be released.
Each person sees their own part
The crew see their jobs. The office sees all of it. A homeowner or a lender gets a page to look at and nothing else.
From the first price to the last dollar released
Quotes in
three suppliers
Same rows
omissions priced back
Trade awarded
losing bids closed
Work booked
dates set
Holdback held
lien window watched
Package out
to the lender
Fourteen stages on one house
What it does · 02
The whole build in one picture.
buildtrack — Lot 12, Ravenswood
Excavation
Nose Creek Excavating
Foundation
Springbank Concrete
Backfill and services
Nose Creek Excavating
Framing
Wheatland Framing
Roofing
Sundance Roofing
Windows and exterior doors
Prairie Sky Windows
Rough-in — plumbing
Highwood Plumbing & Heating
Rough-in — electrical
Ridgeline Electric
Insulation
Chinook Insulation
Drywall
Copperfield Drywall
Millwork and cabinets
Glenmore Millwork
Flooring
Beaverdam Flooring
Exterior finishing
Sundance Roofing
Wide bar — planned. Thin bar underneath — what actually happened. The vertical line is today.
Every name, figure and date on these screens is invented. The layout is exactly what the software does.
What changed
The office stopped being the place the information lived.
[ 01 ] What changed
The site tells the office
The crew mark where they are up to and post a photo from the job. Nobody spends Monday morning chasing four people for an update.
[ 02 ] What changed
The lender gets one document
What used to take an evening of hunting through email and a phone gallery is now printed while the kettle boils.
[ 03 ] What changed
Nothing rests on one memory
Dates, holdback, expiry dates and sign-offs are on a screen the whole business can open, not in the head of the person who is away next week.
What it does · 03
The two ends of the same job.
Construction draw request
- Project
- Lot 12 — Ravenswood
- Draw
- #4
- Generated
- 9 Aug 2026
- Lender
- Foothills Credit Union
1. Project status
$1,240,000
Total budget
$902,600
Committed and invoiced
$337,400
Remaining
6 of 14
Stages complete
Six of fourteen stages signed off.
2. Progress draws
| Draw | Date | Before GST | GST 5% | Total | Status |
|---|---|---|---|---|---|
| 1 | 22 May 2026 | 180,000.00 | 9,000.00 | 189,000.00 | Released |
| 2 | 19 Jun 2026 | 205,000.00 | 10,250.00 | 215,250.00 | Released |
| 3 | 24 Jul 2026 | 262,000.00 | 13,100.00 | 275,100.00 | Released |
| 4 | 09 Aug 2026 | 148,500.00 | 7,425.00 | 155,925.00 | Submitted |
| Total | 795,500.00 | 39,775.00 | 835,275.00 |
3. Holdback ledger
| Trade | Invoice | Amount | 10% held | Status |
|---|---|---|---|---|
| Ridgeline Electric | RE-3302 | 19,400.00 | 1,940.00 | Released 30 Jul 2026 |
| Nose Creek Excavating | NC-2291 | 38,400.00 | 3,840.00 | Releasable since 4 Aug 2026 |
| Springbank Concrete | SC-0788 | 146,900.00 | 14,690.00 | Lien window — 38 days left |
| Wheatland Framing | WF-1146 | 82,790.00 | 8,279.00 | Pending substantial completion |
| Prairie Sky Windows | PSW-0431 | 26,150.00 | 2,615.00 | Pending substantial completion |
Invoiced $313,640.00 · held $31,364.00 · released $1,940.00 · outstanding holdback $29,424.00
4. Site photos
5. Subtrade list
| Trade | Workers compensation expiry | Insurance expiry | Subcontract signed |
|---|---|---|---|
| Nose Creek Excavating | 30 Nov 2026 | 14 Jan 2027 | Yes |
| Springbank Concrete | 12 Sep 2026 | 01 Dec 2026 | Yes |
| Wheatland Framing | 28 Feb 2027 | 28 Feb 2027 | Yes |
| Ridgeline Electric | 31 Aug 2026 | 09 Oct 2026 | Yes |
| Highwood Plumbing & Heating | 15 Dec 2026 | 02 Mar 2027 | No |
6. Statutory declaration
I, Devon Mackenzie, declare that all subcontractors and suppliers for 214 Ravenswood Way, Airdrie have been paid to 9 Aug 2026, except statutory holdbacks totalling $29,424.00, and amounts not yet due. No liens have been filed against this project to my knowledge.
← My jobs
Framing
Lot 12 — Ravenswood, 214 Ravenswood Way, Airdrie
Scheduled 11 Jun 2026 → 17 Jul 2026
Where are you up to?
Not started
In progress
Complete
Blocked
Second floor deck sheeted, ready for walls.
Post updateUpdates
Curtis Lafleur posted a photo update
2 hours ago
Devon Mackenzie added a note — truss delivery moved to 20 Jul
4 Aug 2026
Curtis Lafleur marked In progress
17 Jun 2026
What the crew sees
Four buttons and a camera.
A trade opens the job on a phone, presses one of four buttons to say where they are up to, takes a picture and types one line. That is the whole thing. There is nothing to learn, nothing to install, and no login to remember on a wet morning.
The office sees it straight away, the photo files itself against the right stage, and it turns up in the lender package at the end of the month without anybody fetching it.
- One tap to say where the job is up to.
- The photo attaches to the stage, not to a text message.
- Every update is dated and signed by the person who sent it.
Every name, figure and date on these screens is invented. The layout is exactly what the software does.
Beyond one builder
If your business collects three prices and owes somebody paperwork, this is your job too.
Builders and renovators
Anyone who collects three prices before spending money, and has been caught by the one that left a row out.
Transport and equipment yards
Anyone whose people are out of the building all day and whose paperwork comes back in a glovebox.
Site services and civil work
Anyone whose crew fills a form in on paper at the job and types it again at the office that evening.
Property and facilities
Anyone who has to prove what was inspected, when, and by whom, a year after it happened.
Anyone with certificates that expire
Tickets, insurance, workers compensation. The dates are the job, and nobody enjoys watching them.
Anyone who owes a lender a package
Draws, holdback, the declaration, the photos. The same evening of assembly, every single month.
What it does not do
- Texting a trade works here, but it is not free and it is not ours. It runs on a paid messaging account in the builder’s own name, and it is the only one of the four builds where texting is switched on at all, so do not read it as something that comes with everything we make.
- Reading a supplier quote out of a PDF is written but has never been switched on. The button for it is on the screen and greyed out until an account is connected, and the bid comparison works fully without it. Treat it as unproven, because it is: every bid on this build was typed in by hand.
- The winter warning is a warning, not a calculation. It tells you the outside work lands in November. A person still decides what to allow for it.
Ownership
It is theirs, and it stays theirs.
The software belongs to the builder from the first day of the build, not handed over at the end.
It runs on accounts in the business’s own name, so it keeps working whether or not we do.
If they ever want to take it somewhere else, they take it. There is nothing to pay to leave.
Something in your business that works like this, badly, on paper?
Tell us the part of the week you dread. The first call is thirty minutes, it costs nothing, and if the answer is a tool you can buy off a shelf we will say so.